Supplier Commitments | Odoo 15.0

Buyer review of requested and supplier-proposed purchase commitment values in Odoo

Compare requested and proposed quantities, prices and dates before accepting the supplier commitment.

Odoo 15.0 Community Enterprise

Purchasing collaboration workflow for Odoo

Supplier Commitments

Know what your supplier has actually agreed to deliver, and spot changes before they become receiving problems.

Bring purchase acknowledgements, line-by-line proposals and shipment notices into Odoo. Buyers can compare the supplier response with the requested order, decide which changes to accept and follow unresolved delivery exceptions from one place.

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Target: Odoo 15.0 Depends on: Purchase Stock, Portal, Mail, Sales Stock, Manufacturing and Delivery Technical addon: corvus_purchase_supplier_commitment

The problemFeaturesHow it worksScreenshotsRequirements

A purchase order records your request. Your team still needs a clear supplier commitment.

A supplier may confirm an order by email, move a delivery date in a later message and propose a different quantity on the packing list. The buyer then has to reconstruct which version was agreed, whether a price change was accepted and what the warehouse should expect. A simple acknowledgement does not explain those line-level differences.

Supplier Commitments adds a structured response and review process around your Odoo RFQs and purchase orders. Each response belongs to a specific purchase revision. Requested, proposed and accepted values stay connected, so buyers can follow the decision without treating an unreviewed supplier message as an approved order change.

Who this helps

For purchasing teams managing changing quantities and delivery dates, procurement managers following overdue responses, and receiving teams that need shipment information before goods arrive.

From supplier acknowledgement to delivery exception follow-up

Set the rules for supplier collaboration, review commercial differences and connect shipping information to what was received.

Agree the order details

Targeted commitment requests. Request a response from an authorised contact for an RFQ or purchase order. Policies can target suppliers, vendor tags, product categories and order values, with a responsible buyer and a response deadline based on working time.
Line-by-line supplier responses. Let suppliers accept, reject or propose the changes your policy permits: quantity, price, delivery date, split schedules, substitutes and package details. Reasons and supporting attachments help the buyer understand the proposal before deciding.
Requested-versus-proposed review. Compare the original request with the supplier response on each line. The buyer can accept, reject or counter the proposal, and resolve a proposed substitute to an internal product before applying an allowed change.
Reconfirmation after order changes. Keep earlier purchase revisions and decide which product, quantity, price or date changes require another supplier response. This gives the team a clear answer to which order version the supplier accepted.

Follow the shipment and resolve exceptions

Advance shipping notices. After acceptance, suppliers can prepare an advance shipping notice (ASN) with shipment, tracking, package and supporting-document details. Buyers review the notice before using it to follow the expected delivery.
Receipt comparison across shipments. Reconcile completed Odoo receipts against accepted commitments and ASNs. Cumulative comparison helps the buyer investigate short or excess quantities when an order arrives in several shipments.
A focused exception queue. Review overdue responses, rejected lines, late dates, changed prices, substitutes, ASN issues and receipt differences in the Control Tower. Owners can work the remaining exceptions instead of reopening every purchase order.
Document-specific supplier access. Invited contacts and named delegates see the documents they are authorised to use. Expiry and revocation controls also apply to linked supplier evidence, helping buyers share the required information with the right contact.

When a supplier cannot meet the original delivery

Example workflow

Suppose a supplier can deliver part of an order on the requested date and the balance later. With split proposals enabled, the supplier records the proposed schedule and a reason against the requested lines. The buyer compares the change, accepts or counters it and retains the agreed revision. A later shipping notice describes the shipment; completed warehouse receipts show what arrived. Any shortfall remains an exception the purchasing team can follow.

How buyers and suppliers work through an order

Request a response

Choose the policy and invited contact, then request a commitment from the RFQ or purchase order. The response deadline and requested revision give both parties a common starting point.

Review the differences

The supplier submits permitted proposals with reasons. The buyer reviews each changed line and records an acceptance, rejection or revised request before proceeding.

Review shipping information

Once the commitment is accepted, review the supplier ASN and its documents. An accepted notice describes the shipment; the warehouse still completes the normal Odoo receipt.

Follow what remains open

Compare completed receipts with the commitment and shipping notices. Use the exception queue to investigate remaining quantity, date or commercial differences.

See the workflow in Odoo

Explore the screens in sequence, from configuration to daily work and reporting. Each image includes a caption explaining its place in the workflow.

Authorised supplier commitment queue with response status and deadlines

Start with the right supplier contact and a clear commercial revision. Supplier line proposal with protected evidence and permitted changes

Keep supplier collaboration detailed without exposing the internal catalog. Supplier submission awaiting buyer review

A submitted supplier response waits for the buyer decision before the commitment is accepted. Buyer-accepted controlled commitment

Retain the accepted version, actor and reason alongside the purchase order. Supplier ASN draft

Capture shipment, tracking, packages, lots, expiry and document details. Protected ASN shipping document

Keep supplier shipping evidence tied to the authorised commitment lines. Submitted ASN without receipt validation

Show the clear boundary between supplier submission and native warehouse completion.

Requirements and access

Version and editions

Target: Odoo 15.0

Supported: Community and Enterprise

Hosting: Odoo.sh or private/on-premise server; not Odoo Online.

Dependencies

Required: Purchase Stock, Portal, Mail, Sales Stock, Manufacturing and Delivery

External service: Configured supplier portal access; no external service is required.

Technical name: corvus_purchase_supplier_commitment

Roles and access

Supplier Commitment User, Buyer and Manager roles govern policies, responses, buyer decisions, ASNs, exceptions and portal delegates; supplier contacts see only invited documents.

Purchase revisions, responses, ASNs, receipt variance and portal events retain ordered versions, source links, actors, timestamps and access-controlled reports.

Getting started with your team

Install: Install on Odoo 15 with Purchase Stock, Portal, Mail, Sales Stock, Manufacturing and Delivery available on the server.
Configure: Set supplier and product filters, response calendar, deadlines, permitted proposal changes, reconfirmation rules and the buyer responsible for exceptions.
Operate: Request and review commitments, accept safe changes, prepare ASNs, reconcile completed receipts and work the Control Tower until exceptions are resolved or waived.

Questions before you choose

Can a supplier directly rewrite a confirmed purchase order?

The supplier proposes changes for buyer review. Locked, received or billed lines require a controlled revision through the native purchase workflow; a proposal does not silently overwrite those records.

Does accepting an ASN receive the goods?

No. ASN acceptance is a shipping-information decision. Stock receipt validation and vendor-bill processing remain separate Odoo operations.

Is this a full supplier marketplace or EDI service?

The module focuses on commitments, proposals, ASNs and procurement exceptions for existing purchase documents. Supplier onboarding, EDI transport, reverse auctions and invoice submission are outside this workflow.

Release information

15.0.1.0.0 Initial Odoo 15 release with controlled supplier commitments, immutable purchase revisions, portal response security, ASN workflows and procurement exceptions.

Installation prerequisites

Required Odoo addons: purchase_stock, portal, mail, sale_stock, mrp, delivery.

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